New Hampshire Mail Scanning Service
Our New Hampshire Mail Scanning Service handles your ordinary business mail so you can focus on running your company.
Get a unique business address for your company that you can use on business formation documents to protect your privacy and as you business mailing address to keep your company’s mail organized.
Our Mail Scanning Service is perfect for businesses that don’t expect to receive a great deal of mail during the year but still want to enjoy the convenience of digital mail forwarding with junk mail shredding.
You can read all your mail in your secure online portal no matter where you’re working or how busy you are. Plus, we scan, upload, and notify you of new mail the same day it’s received, so always get your mail ASAP.
Mail Scanning Service
Deluxe Mail Scanning: 10 Scans for $49/Year
Premium Mail Scanning: 25 Scans for $99/Year
- Nashua, NH business address
- Unique suite number in our building
- Same-day scan and upload
- Secure online account
- Junk mail shredding
Reasons to Use Our New Hampshire Mail Scanning Service
The same privacy, efficiency, and convenience you get with our registered agent services or business formation services for New Hampshire LLCs and corporations extend to our mail scanning services.
Here’s what we have to offer:
A professional business address with a unique suite number.
Enhance your business reputation and protect your private address with a unique suite number in our Nashua building. We own it, so we don’t have a lease to lose, and you won’t have to worry about pesky address changes.
Flexible services tailored to your business needs.
Our mail scanning packages start small and scale with you as your business grows. Need just a few complementary scans in your first year, and an office lease you can take to the bank, business phone service, and a conference room to meet with sponsors and clients down the line? We can do that, and we make it easy to manage your services.
Your privacy is paramount.
Using our business address means you won’t need to list a private address on publicly accessible documents like your Articles of Organization or Incorporation. That’s a good start, but we take it further. We don’t just own our own building—we also own the servers where we’ll securely store your mail. And we’ll never sell your data to third parties.
Does Your Business Need Mail Scanning Service?
Using a mail management service that comes with a business address is a practical solution for entrepreneurs and small business owners alike.
Who benefits from using Mail Scanning Service?
- You work out of a home office
- You haven’t yet set up your physical office location
- You need to establish a physical presence in New Hampshire without a set physical location
- You travel frequently and don’t spend much time at your principal place of work
- You don’t have a fixed office location or are a digital nomad
What are the advantages of using a business address?
When you use your Mail Scanning Service on your company formation documents in place your home address or a temporary address, you get:
- Stability: We own our building, so your address is permanent
- Privacy: You can keep your home address off the public record
- Credibility: Our building is in a commercial zone, not a residential one
Additionally, our Mail Scanning Service provides you will an address that has a unique suite number, so your address is specific to your business. Many other mail scanning or forwarding services give you an address that’s shared by all the businesses using their service.
What are the perks of mail scanning?
Managing your business mail using mail scanning (digital mail forwarding) gives you:
- Convenience: All your mail, easily accessible in one place. No physical mail clutter, plus all obvious junk mail shredded
- Flexibility: View your mail the same day it’s delivered, no matter where you are, as long as you have the internet
- Security: Your mail is only handled by authorized individuals and stored in your secure online portal, never emailed
Our Mail Scanning & Virtual Office Packages
Clients who hire us for registered agent services get three complementary mail scans per year for their ordinary business mail. Beyond that, we offer a variety of packages to meet our clients where they’re at:
Deluxe
Mail Scanning
$49 per year
- 10 mail scans per year
- Same-day mail scanning
- Nashua business address
- Unique suite number
- Junk mail filtering
Virtual Office
Service
$19 per month
- Unlimited, same-day mail scanning
- Nashua business address
- Unique suite number
- Junk mail filtering
- Month-to-month lease
- Ability to rent conference rooms
- Phone number with local area code
- Unlimited calls & SMS texts
- Call forwarding to personal device
Premium
Mail Scanning
$99 per year
- 25 mail scans per year
- Same-day mail scanning
- Nashua business address
- Unique suite number
- Junk mail filtering
How Does Mail Scanning Work?
Mail scanning digitizes your ordinary business mail for online retrieval.
When you sign up for our Mail Scanning Services, you’ll receive a unique suite number in our commercial office building to use as your business and mailing address.
When your mail arrives, our professional experts filter out the junk, then open, scan, and securely upload your mail to your online account. We’ll send a notification that you have mail ready to view, and you can check it from anywhere you have internet access.
What counts as ordinary business mail?
A lot of mail is ordinary business mail! Vendor invoices, paper statements for utilities and banking, cute drawings from the neighborhood kids’ lemonade stand you’re supporting. Junk mail too, technically, but don’t worry—we shred that for you.
Basically, as long as it isn’t service of process or a notice or reminder from the Secretary of State (both of which are received by your registered agent), it’s ordinary business mail.
Is Mail Scanning Service worth it?
Mail scanning offers multiple benefits to all types of businesses, so while we can’t say for sure that your business needs mail scanning, we can say that we think it’s worth considering.
Clients tend to enjoy the privacy afforded by the unique suite address that comes with our Mail Scanning Service, especially if they’re working from a personal residence. More appreciate the flexibility of being able to work from anywhere while trusting that they’ll still receive business mail in a timely and secure fashion. We’ll cover these benefits and more in a little more detail below.
3 Steps To Signing Up For Our Mail Scanning Service
1
Choose Your New Hampshire Mail Scanning Package
You sign up for your preferred mail scanning package from our available options:
- Regular Mail Scanning—$49 per year for 10 scans.
- Deluxe Mail Scanning—$99 per year for 25 scans.
2
Complete USPS Form 1583 in Your Client Account
This form certifies us to receive mail on behalf of your business and adds a layer of legitimacy and ownership. Plus, without it, we can’t legally receive your mail! No need to hunt down the form from the Postal Service—just look for “Orders Requiring Attention” in your account.
3
You’ll Receive Confirmation and Instructions for Use
Once all the paperwork is complete, we’ll send you confirmation (and our gratitude!) via email. You’ll get all the information you need to start using your New Hampshire business address, too.
Frequently Asked Questions
What is a mail scanning service?
A mail scanning service, sometimes called a mail forwarding service, opens, scans, and uploads your ordinary business mail to a digital inbox you manage. It converts your snail mail to something as convenient to access as email.
Is New Hampshire Registered Agent LLC a Commercial Mail Receiving Agency?
Yes! New Hampshire Registered Agent LLC is a Commercial Mail Receiving Agency, or CMRA. Being a CMRA means that we’re authorized by the US Postal Service to accept and redistribute mail on behalf of our clients.
Because we’re a CMRA, all of our Mail Scanning and Virtual Office clients are required to fill out PS Form 1583.
What information is required for PS Form 1583?
To complete Form 1583, you’ll need the following:
- Full legal name
- Residential address
- Photo ID
- Proof of address
The information you put on Form 1583 is not made public.
Can I use my mail scanning address to register my company?
You can use the address you receive with Mail Scanning Service as your principal business address and anywhere else it’s permitted on your company formation paperwork.
What if I exceed my mail scan limit?
If you exceed your mail in limit, we don’t stop scanning your mail, so you won’t lose any mail items. However, you will have to pay a small fee you any items that go over your limit. Call us if you’re getting more mail than you expected. It’s only $19/month for unlimited scans with our Virtual Office service.
Can I get my mail physically forwarded?
We can physically forward ordinary business mail for a small fee plus postage. You can request forwarding inside your online account.